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Ensure all systems and databases use strong, unique passwords. Change passwords regularly and avoid using easily guessable information.

Keep all software and systems up to date with the latest security patches to protect against vulnerabilities.

Provide ongoing education and training for staff on the importance of data privacy and best practices for data protection.

Use encryption to protect sensitive data both at rest and in transit, ensuring that unauthorized users cannot access it.

Limit access to student data to only those who need it for their work. Use role-based access controls and regularly review access permissions.

Conduct regular audits and continuous monitoring of data access and usage to detect and respond to any potential breaches swiftly.

Have a clear, documented plan for responding to data breaches. Ensure all staff know their roles and responsibilities in the event of a breach.

Stay informed about relevant data privacy laws and regulations, and ensure your practices comply with these requirements.